The Wedding Planner: overview on a laptop – 245 days to go, $30,830 committed, $15,290 paid, 32 confirmed guests – budget on a tablet

Wedding Planner Spreadsheet – budget, guest list and checklist

Wedding budget, deposits and balances, guest replies, a table plan and a dated checklist.

Web app + Sheets
US · International · German

€8.98 for buyers in Germany, incl. 19% VATOne-time purchase · instant download

Etsy shows the final amount in your currency at checkout.

Buy on Etsy – €8.98

You'll check out on Etsy – how do I get my files?

After payment, download your files in a web browser – Etsy → You → Purchases and reviews → Download files, or the link in Etsy's order email if you checked out as a guest. The Etsy app can't download files.

Budget by category: planned, committed, paid
Deposits and final balances with due dates
Guest replies counted per person
45 suggested tasks dated from your wedding

Wedding & Paperwork Bundle: 3 tools, 25% off on Etsy →

In short

A wedding planner spreadsheet for budget, guests and dates

Wedding Planner is a one-time download: an offline web app (no account needed) plus a separate Google Sheets™ template (free Google account) for your wedding budget, vendor payments, guest list, seating and a checklist dated from your wedding day. No subscription.

Wedding plans tend to spread across quotes, emails and notes. This planner keeps the numbers in one place. Every expense has a stage – Estimate, Quoted or Booked – and only booked costs count as committed, so your budget shows what is really agreed. Deposits and final balances get due dates, guests are counted one person at a time, confirmed guests go to tables, and 45 suggested tasks are dated back from your wedding day. Use it as an offline web app or as a wedding planner spreadsheet in Google Sheets.

It records what you enter. It doesn't pay vendors, contact your guests or give them a reply page, and it has no reminders. Budget splits and task timings are suggestions you can change.

An organizing tool – not financial, tax or legal advice.

The 15-second tour

See it move

What the video shows

The web app's overview on a laptop, under the title Wedding Planner. Labels appear one by one: Budget, Payments, Vendors, Guest List and Checklist. A small card works through one expense: a photography package booked at $3,000, minus a $1,200 deposit, leaves $1,800 still to pay – only booked costs count as committed. Then every budget category, deposits and final payments, and guests and seating. It ends with: offline web app + Google Sheets, three editions, no syncing.

The video has no sound. · 15 s

Feature images

See it in action

Your wedding at a glanceCountdown, money, guest replies, payments due and next tasks on one page.
Plan your wedding budgetPlanned, committed, paid and still to pay for each category.
Track every paymentDeposits and final balances by status: paid, overdue, due within 30 days or later.
Offline app + Google SheetsMatching calculations in two separate files.
Keep vendors organizedA status from inquiry to paid, the contract status and costs from linked expenses.
Manage your guest listInvitations by household, with a reply and a meal choice per person.
Count every guest correctlyAdults, children and plus-ones each get their own row.
Plan your seatingOnly confirmed guests are seated; free seats and unseated guests are shown.
Follow your wedding checklist45 suggested tasks in 11 phases, dated back from your wedding day.
Make the plan your ownStart from a suggested split for 12 categories, then change anything.
Your data, your browserThe web app works offline without an account, with a backup file and CSV export.
What you receiveThree app editions, six spreadsheet files and the START HERE guide.

Inside the app

Real screenshots, sample data.

OverviewCountdown, budget, replies, payments due and next tasks.
Edit an expenseCategory, stage and vendor – a quote stays separate until it's booked.
Add a paymentEach payment belongs to a booked expense, with a due date and a paid date.
Edit a householdOne invitation per household – no addresses are stored.
Seating plannerTables with capacities and confirmed guests still without a table.

What's included

Offline Web App
A single HTML file that opens in your browser, without an account or subscription
Google Sheets Templates
11 tabs, blank and with sample data, for 3 regions
Regional Editions
US (USD), International (UK, IE, AU, NZ, CA – GBP, EUR, AUD, CAD, NZD and more) and German (EUR, German language)
START HERE Guide
Setup instructions in English and German (PDF)
Sample wedding
12 budget categories, 35 expenses, 40 payments, 60 guests in 35 households, 6 tables and 45 tasks, so you can see every page filled before you start

What it does

Budget and payments

A total budget split into categories – start from a suggested split for 12 categories and change any amount
Each expense is an Estimate, Quoted or Booked – only booked costs count as committed
Planned, committed, paid and still to pay per category and in total, with an over-budget line
A payment plan per booked expense: deposit, interim payment and final balance, each with due and paid dates
Payments grouped as paid, overdue, next 30 days and later

Vendors

Category, status (Inquiry, Quoted, Booked, Paid), a contact name and whether the contract is signed
Committed and paid amounts per vendor, taken from the linked expenses

Guests and seating

Invitations by household, one row per person – adults, children and plus-ones each count
Replies (Yes, No, Awaiting reply) count once the invitation is marked as sent
A meal choice and a short food note per guest
Tables with seats, free seats and over-capacity warnings – a list, not a drag-and-drop floor plan

Checklist and overview

45 suggested tasks from 12+ months before to the day after – edit, delete or add your own
Due dates count back from your wedding date, or use a fixed date; overdue tasks stand out
An overview with countdown, totals, payments due, guest replies and the next tasks

In the web app

A guided setup and a sample wedding to explore
Undo, CSV export, a printable checklist and a backup file with a checksum

Web app or Google Sheets?

Two separate files – plan in the one that suits you. They don't sync.

Topic	Offline web app	Google Sheets
Where your data lives	In your browser, on this device	In your own copy in Google Drive
Account	Not needed	A free Google account
Works offline	Yes, once the file is open in your browser	Usually needs an internet connection
Layout	Overview, Checklist, Budget, Payments, Vendors, Guest List, Seating Planner	11 tabs, from Start and Dashboard to Tables, Checklist and Lists
Getting started	Guided setup and a sample wedding	Date, budget and guests in the Start tab; blank or sample copy
Undo & backup	Undo, backup file with a checksum, CSV export	Google's version history

They don't sync.

How it works

Buy on Etsy
Check out on Etsy, then download your files in a web browser – not in the Etsy app.
Open START HERE
The guide shows which web app file to open and has your Google Sheets copy links and the link for iPhone and iPad.
Start planning
Open the web app in your browser, or make your own copy of the Google Sheets template, and add your first entry.

More about how it works

Is it right for you?

A good fit if you …

want the wedding budget, payments, guests and dates in one place
like to see what's booked separately from quotes and estimates
want every adult, child and plus-one counted – not just households
want due dates that move along when your wedding date changes

Maybe not the right fit if you …

want an everyday budget for income and expenses after the wedding. Budget Spreadsheet →
are planning a project with tasks, a timeline and a board rather than a wedding. Project Management Spreadsheet →
need a tool that contacts guests or vendors for you – it only records what you enter, with no reminders.

Wedding Planner

€8.98 for buyers in Germany, incl. 19% VATEtsy shows the final amount in your currency at checkout.

Buy on Etsy – €8.98

One-time purchase · instant download · offline web app + Google Sheets

What you need

Device	Web app	Google Sheets
Windows or Mac computer	Open the HTML file in Chrome, Edge, Firefox or Safari	In your browser
Android phone or tablet	Open the file from Downloads with Chrome	Google Sheets app or browser
iPhone & iPad	Open the web-app link from your START HERE guide in Safari and add it to your Home Screen	Google Sheets app or browser

Editions

Edition	Format
US	10/11/2026, US dollars
International	UK, Ireland, Australia, New Zealand, Canada – 11/10/2026, pounds by default, also EUR, AUD, CAD, NZD and more
German	Germany, Austria, Switzerland – 11.10.2026, euros, German labels

Good to know

IMPORTANT – PLEASE READ: This is a digital planning product. No physical item will be shipped. It doesn’t process payments, send invitations, create an online RSVP website or send reminders or notifications. The offline HTML app and the Google Sheets template work separately and do not sync. The app stores data locally in your browser; regular backups are recommended. Browser support for local HTML files varies, particularly on iPhone and iPad – the START HERE guide includes iPhone links.
Guest postal addresses aren’t needed or stored. Budget splits and task timings are editable suggestions, not typical prices or financial advice.
For personal use; please don’t share or resell the files.

Questions about the Wedding Planner

Does it pay vendors or connect to my bank?

No. It doesn't move any money and has no bank connection. You record each payment yourself and mark it as paid.

Can guests reply online?

No. There is no reply page and no invitation email. You record each person's reply yourself – Yes, No or Awaiting reply.

Do I need an account?

The web app needs no account – you open the file in your browser. The Google Sheets version needs a free Google account. There is no stillmeasure. account and no subscription.

Where is our data saved?

In the web app, in your browser on that device – not inside the HTML file; to switch devices, export a backup and restore it there. In Google Sheets, it's in your own copy in Google Drive. The two versions don't sync.

Does it work on my iPhone?

iPhone & iPad: open the web-app link from your START HERE guide in Safari and add it to your Home Screen. A downloaded HTML file on its own only opens as a preview on iPhone and iPad.

Why doesn't a quote count as committed?

Committed means booked. Estimates and quotes are shown separately until you set the stage to Booked.

Do I need my guests' addresses?

No. Postal addresses aren't needed or stored – the guest list holds names, replies, meal choices and tables.

Can I use it in Excel?

It isn't supported. The spreadsheet is built and tested for Google Sheets.