ADHD Task Breakdown: dashboard on a laptop – 5 open tasks, 3 steps done today, 47 min left – with Focus Mode on a phone

Task Breakdown Planner – break big tasks into tiny steps

Break a big task into 2–5 minute steps and see only the next one in Focus Mode.

Web app + Sheets
Made for ADHD brains
US · International · German

€4.99 for buyers in Germany, incl. 19% VATOne-time purchase · instant download

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Split any task into 2–5 minute steps
Focus Mode shows only the current step
14 step templates or a blank start
Offline web app plus Google Sheets version

ADHD Day Planning Bundle: 3 tools, 25% off on Etsy →

In short

An ADHD task breakdown template that shows only the next step

Task Breakdown Planner is a one-time download: an offline web app (no account needed) plus a separate Google Sheets™ template (free Google account) for splitting big tasks into small 2–5 minute steps and doing them one at a time. No subscription.

“Write the report” is hard to start because it isn't one action – it's several. This ADHD task breakdown template has you split it into small steps of about 2–5 minutes: start from one of 14 fixed step templates or a blank list, then change any step while the total time adds up. Focus Mode shows just the current step and one button to finish it. The dashboard keeps your next step, today's progress and what's due soon in view.

It doesn't write steps on its own, never reorders your list and sends nothing anywhere. There are no notifications; due tasks stand out on the Dashboard and in Day & Week when you open the planner.

An organizing tool – not a medical tool.

Feature images

See it in action

Focus ModeOne step on screen, one click to mark it complete.
Your next step, alwaysYour next step, today's numbers and what's due within 7 days.
Made for busy brainsSkips don't count against you, and your order stays yours.
Your tasks, your orderProgress, next step and minutes left for every task.
Day & week at a glanceToday's list, plus due tasks and finished steps per day.
Watch your progress growFinished steps over 7, 30 or 90 days, and time by category.
Computer, tablet & phoneOne HTML file for your browser – no app store, no installation.
Private by designWeb-app tasks stay in this browser; Sheets lives in your Google Drive.
Made for your regionUS, International and German editions with their own date formats.

Inside the app

Real screenshots, sample data.

Focus ModeComplete, skip for now or go back.
My TasksReorder, duplicate, archive or start focus.
InsightsDaily history, time split and progress by task.
Settings & BackupFormats, color themes, category names and backup.

What's included

Offline Web App
A single HTML file that opens in your browser, without an account or subscription
Google Sheets Templates
A blank template and a filled-in sample
Regional Editions
US, International and German (DACH), with your date format and week start
START HERE Guide
Setup instructions in English and German (PDF)

What it does

Break it down

Step Builder with 14 ready-made step templates (work, home, study, personal) – or a blank start
Aim for 2–5 minutes per step; the total time adds up live
A hint when a step runs over 5 minutes
Rename, reorder or delete any step – templates are fixed examples, you decide every step

Focus Mode

Only the current step on screen
Mark this step complete with one click
Skip for now – skipped steps don't count against your progress
Undo fixes any mis-tap; optional short vibration on Android phones

See your progress

Dashboard: next step, steps done today, time left, day streak, due soon
My Tasks: progress bar, next step and minutes left per task, in your own order
Day & Week: today's list plus due tasks and finished steps for the week
Insights: 7, 30 or 90 days of finished steps, time by category

Calm by design

Your task order never changes by itself
No notifications – due tasks are highlighted when you open the planner
Duplicate routines, archive finished tasks; three color themes in the web app

Web app or Google Sheets?

Both versions are included as separate files – they don't sync. The web app saves the done date when you finish a step; in Sheets you type it, because a checkbox there can't record a date without a script.

Topic	Offline web app	Google Sheets
Where your tasks live	In your browser, on this device	In your own copy in Google Drive
Account	Not needed	A free Google account
Works offline	Yes, once the file is open	Usually needs an internet connection
Focus	One-click complete, with undo	A focus sheet shows the current step
Done date	Saved when you complete a step	Typed by you (Ctrl+;)
Room	250 tasks, 1,500 steps	250 tasks, 1,500 steps
Backup	Backup file and CSV export	Google's version history

They don't sync.

How it works

Buy on Etsy
Check out on Etsy, then download your files in a web browser – not in the Etsy app.
Open START HERE
The guide shows which web app file to open and has your Google Sheets copy links and the link for iPhone and iPad.
Start planning
Open the web app in your browser, or make your own copy of the Google Sheets template, and add your first entry.

More about how it works

Is it right for you?

A good fit if you …

get stuck when a task feels too big to start
like seeing one thing to do at a time
want to choose your own steps
enjoy watching small steps add up

Maybe not the right fit if you …

want to see your whole day as time blocks. Visual Time Blocking Planner →
need to decide which of many tasks matters most. Eisenhower Matrix Planner →
want to empty your head first and sort later. Brain Dump Planner →
want an app that pings you when something is due – there are no notifications.

Task Breakdown Planner

€4.99 for buyers in Germany, incl. 19% VATEtsy shows the final amount in your currency at checkout.

Buy on Etsy – €4.99

One-time purchase · instant download · offline web app + Google Sheets

What you need

Device	Web app	Google Sheets
Windows or Mac computer	Open the HTML file in Chrome, Edge, Firefox or Safari	In your browser
Android phone or tablet	Open the file from Downloads with Chrome	Google Sheets app or browser
iPhone & iPad	Open the web-app link from your START HERE guide in Safari and add it to your Home Screen	Google Sheets app or browser

Editions

Edition	Format
US	United States (MM/DD/YYYY, week starts Sunday)
International	UK, Ireland, Australia, New Zealand and Canada (DD/MM/YYYY)
DACH	Germany, Austria and Switzerland (German, DD.MM.YYYY)

Good to know

This is a digital product – nothing will be shipped.
Your web app data stays in your browser; clearing browser data clears the planner too. Download a backup now and then.
Browser support for local HTML files varies, particularly on iPhone and iPad – the START HERE guide includes iPhone links.
An organizing tool – not medical or psychological advice and not a treatment for ADHD.
For personal use only. Sharing, redistributing or reselling the files is not allowed.

Questions about the Task Breakdown Planner

Does it write the steps for me?

No. The 14 step templates are fixed examples written by us – they only suggest a start. You decide every step.

Do I need an account?

The web app needs no account – you open the file in your browser. The Google Sheets version needs a free Google account. There's no stillmeasure. account and no subscription.

Where are my tasks saved – and do the two versions sync?

In the web app, in your browser on that device, so open the same file in the same browser and download a backup now and then. In Google Sheets, in your own copy in Google Drive. The two versions don't sync.

Does it work on my iPhone?

iPhone & iPad: open the web-app link from your START HERE guide in Safari and add it to your Home Screen. A downloaded HTML file on its own only opens as a preview on iPhone and iPad.

Can it remind me when something is due?

No. There are no notifications. Due tasks are highlighted on the Dashboard and in Day & Week whenever you open the planner.

Does it connect to my bank, calendar or other apps?

No. The web app works on its own in your browser and sends nothing anywhere. You type in your own tasks.

Can I use it in Excel?

It isn't supported. The spreadsheet version is made for Google Sheets.